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The Health Department
is the lead implementing agency for the entire Technical Assistance
project. In order to ensure smooth implementation of the TA
project, an independent management firm will be hired to have
full responsibility for the contracting and management of
services under the TA program. The management firm will be
appointed by the Provincial Government in consultation with
the Asian Development Bank and DFID.
The TA is based on an estimated 5000 person-months of consulting
services (preferably domestic consultants would be hired)
together with funds available for surveys, research studies,
workshops and capacity building. A provisional list of TA
support requirements will be published and given to the line
departments and local governments. This provisional list will
be the starting point for “client” departments
(PLDs and LGs) to establish their TA needs to meet Programme
requirements. Client departments with the support of the TA
management agent will thereafter submit draft TORs (on a standard
format developed by the PSU) to the technical staff located
in the PSU. A cost based competency structure to approve TORs
will be developed by the PSU and approved by the PDSSP Steering
Committee. The TA management firm will finalize the TORs in
consultation with the PLDs. The approved TORs will be handed
over to the TA management firm for implementation. The consultancies
that are not included in the Annual Work Plan would require
approval of the TA Management Committee.
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The Programme Support
Unit (PSU), in its capacity as the secretariat of the PDSSP
Steering Committee, TA Management Committee and technical
and coordination arm of the Department of Health will coordinate
the TA. The PSU will be supported by four consultants; an
Organizational Development Specialist (would also act as team
leader), Finance and Monitoring Specialist; Social Sector
Policy and Planning Specialist and (iv) Social Sector Human
Development Specialist. These four consultants will be housed
within the PSU and will be recruited through individual contracts.
Recruitment for these four positions will be carried out by
the PSU using standard ADB procurement guidelines.
Apart from the four consultants housed within the PSU, all
consultancy services will be procured by the TA management
firm using procurement rules of business agreed with the stakeholders
and cleared by the ADB procurement department. The detailed
TORs for the proposed TA management firm will be developed
by the PSU, cleared by the ADB/DFID and approved by the PDSSP
Steering Committee. Once selected through a transparent and
competitive process, the TA management firm will manage the
TA business during currency of the Project on the basis of
the guidelines provided by the TA Management Committee. The
TA management firm, when it comes on board, will finalize
with PSU the mechanism to procure TA services by developing
a set of rules of business for the procurement of services,
which will be agreed upon by all stakeholders.
All other procurement including equipment, vehicles etc for
the TA will be carried out by PSU in accordance with ADB’s
Guidelines for Procurement. Contract packages for $500,000
equivalent or less will follow international shopping procedures,
except for vehicles, which may be procured through local competitive
bidding (LCB). Minor packages costing $100,000 equivalent
or less may be procured through LCB or direct purchase, as
per Punjab Governments’ standard procurement procedures,
acceptable to ADB. The implementing agency will prepare annual
procurement plans after consultation with the stakeholders
and make the approved plans available to them. While developing
procurement plans, the implementing agency will ensure proper
package of procurement.
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